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This Port Adelaide business needed a local bookkeeper to put strong financial systems in place from the beginning by implementing Xero. With staff already onboard, regular inventory purchases, and GST registration, the business needed an ongoing bookkeeping solution that could handle weekly payroll, bank reconciliation, and quarterly BAS lodgement, all without adding to the owner's workload.
The client was launching their very first retail venture in a busy area of Port Adelaide. Their focus was on sourcing high-quality products, building community engagement, and creating an inspiring in-store experience. They were confident in the creative and operational side of the business, but accounting, compliance, and financial reporting weren’t in their wheelhouse. Rather than wait for things to become overwhelming, they found Darcy Bookkeeping Services.
We began by setting up Xero, which is a flexible, cloud-based accounting system that offers real-time visibility and automation features ideal for small retail businesses. Darcy Bookkeeping are Xero bookkeepers and Platinum Partners. The setup process included configuring a chart of accounts tailored to their business, integrating their point-of-sale system with Xero, linking business bank accounts, and enabling automatic bank feeds to streamline data entry.
Once Xero was in place, we handled the setup and processing of weekly payroll. This involved creating employee profiles, establishing pay rates and superannuation details, and setting up leave entitlements. We ensured all payroll obligations were compliant with Fair Work requirements, giving the client peace of mind that their team was being paid correctly and on time.
As part of our ongoing Port Adelaide bookkeeping service, we also performed regular bank reconciliations. With new stock arriving weekly and a mix of in-store and card payments coming through, it was essential to keep the accounts clean and up to date. Our reconciliations helped the client stay on top of cash flow and gave them a clear picture of their business’s financial health at all times.
The business was also registered for GST, so we took on quarterly BAS preparation and lodgement. We tracked GST on income and expenses through Xero, reviewed figures ahead of each due date, and submitted accurate BAS statements to the ATO. By staying on top of this from day one, the business avoided last-minute stress and potential penalties.
What sets this Port Adelaide bookkeeping case apart is the client’s proactive approach. Rather than waiting until problems emerged, they invested in a structured setup and ongoing support to keep everything running smoothly. As the business grows and evolves, they now have the confidence of knowing their books are accurate, compliant, and professionally managed.
By investing in expert support early, this Adelaide business was able to focus on growing their customer base and running its store with peace of mind that the financial side was built to last.