How to Use Dext Accounting Software to Transform Your Business Operations

Anitra Issa

If you’re looking for ways to save time so you can focus on running your business, Dext accounting software could be the perfect solution. Designed for job costing and document management, it seamlessly integrates with Xero and QuickBooks to automate invoice processing so you can run your business more effectively. In this blog post, we’ll look at what Dext can do and how to set it up. We’ll also give you some tips and tricks to streamline your operations and reduce manual data entry.

What Is Dext Accounting Software?

Dext, previously known as Receipt Bank, is a user-friendly application that streamlines financial document management for business owners. It allows easy capture and upload of receipts, invoices, and bills.

Dext integrates with over 30 accounting software platforms, including Xero, MYOB, and QuickBooks. It connects with more than 11,500 banks and financial institutions worldwide.

Can You Use Dext in Australia?

Dext accounting software is designed to cater to businesses globally, including those in Australia. It provides tailored features to meet local compliance and accounting requirements. This makes it a great choice for Australian businesses. Local support ensures you have access to assistance when you need it.

Key Features

Keep all your invoices and receipts organised in one central location for easy access.
Accurately track project expenses to ensure your profitability.
Use Dext AI to automate data extraction, reducing manual entry errors and enhancing overall functionality.
Navigate the intuitive interface effortlessly, regardless of your technical skills.

Streamlining Data Capture with Dext OCR

Dext uses advanced AI and OCR (optical character recognition) technology to automate data capture, significantly reducing manual data entry. This not only speeds up the process, but also improves accuracy by minimising human errors. It ensures that your financial data is accurate and up to date. As your business grows and the volume of documents increases, Dext easily adapts to manage the higher workload.

How to Use Dext Accounting Software

How to Set Up Dext in Six Easy Steps

Visit the Dext website and choose a subscription plan that suits your business setup.
Install the Dext app on your mobile device or access it via the web.
Navigate to the settings menu to configure your preferences and link your Xero, MYOB or QuickBooks account.
Take photos of invoices and receipts or upload documents directly to Dext.
Review the captured data and categorise expenses appropriately.
Export your financial data to Xero, MYOB or QuickBooks to keep your records up to date.

Following this procedure ensures a smooth setup and helps you get the most out of Dext’s features.

Different Ways of Uploading Documents

If you’re on mobile, open the app, choose to upload single or multiple photos, categorise them, and submit.
On desktop, log in to the Dext website and click 'Add Documents.'

Screenshot of the Dext uploading page, highlighting a green button on the right of the screen that says "Add Documents"

Use your personalised Dext email to send documents as attachments or in the email body.
Dext supports various formats (JPG, PDF, etc.) and automatically extracts key information from them.
Your documents will be stored securely for 10 years to ensure compliance during audits.

Screenshot showing the different options for uploading documents to Dext: A button that lets you select files, a drag and drop zone, a personalised email to send documents to, a third-party platform called Invoice Fetch, and a mobile upload feature.

Manage Your Documents Anywhere with the Dext App

The Dext mobile app allows you to manage documents, giving you the flexibility to capture and process invoices wherever you are. Its intuitive interface makes it easy to operate, even if you're not tech-savvy.

Features of the Dext App

Snap photos of receipts and invoices for immediate processing.
Automatically sync documents with your account for quick access.
Stay informed with notifications about document processing status so you never miss a beat.

If you want personalised support with integrating Dext with your Xero or QuickBooks instance, our experienced and certified bookkeepers can help. Give us a call at 1300 728 875 or fill out a contact form to get started.

What Is Dext Prepare?

Dext Prepare is a feature of the Dext application designed to help businesses manage their financial documents efficiently. Whether to choose Dext Prepare over regular Dext depends on your specific business needs. Your bookkeeper can advise you on this.

When Dext Might Suffice:

If you need a broader range of financial management features beyond document preparation, Dext may be sufficient.
If your document management needs are simple and don’t require advanced features, the standard Dext platform should meet your requirements.

When Dext Prepare Might Be Worth It:

If your primary need is efficient document management and preparation for accounting, Dext Prepare specialises in these tasks and enhances the overall function of your financial operations.
Dext Prepare offers automated extraction of key data from invoices and receipts, which can save time and reduce manual entry errors.
If job costing is essential for your business, Dext Prepare is right for you.

Learn more about Dext Prepare on the Dext website.

Helpful Tips and Tricks

Schedule regular reviews of your uploaded documents and expenses to ensure accuracy and facilitate reconciliation with your accounting software.
Use tags for specific projects or clients, making it easier to pull reports and analyse expenses related to particular areas of your business.
Regularly upload and process documents to keep your financial data up to date.

Dext Pricing Options

Plan	Monthly Price	Features
5 Users	$32	250 documents per month
10 Users	$62	500 documents per month
15 Users	$92	750 documents per month

Disclaimer: Dext subscription costs are subject to change. Please visit the Dext website for the most current pricing and detailed feature descriptions.

Dext Training Videos

You can find tutorials for Dext Prepare through the following resources:

Visit the official Dext website and check the "Support" or "Resources" section for guides and tutorials.
The Dext Help Center offers articles, videos, and step-by-step instructions on using Dext Prepare effectively.
Search for Dext Prepare tutorials on YouTube for visual guides and walkthroughs.
Dext occasionally hosts webinars that provide in-depth training on their features, including Dext Prepare.

If you have specific questions, you can also reach out to Dext's customer support for assistance.

Is Dext Worth It?

Dext is widely regarded as a valuable investment for businesses looking to streamline their financial document management. It simplifies the process of capturing, processing, and organising receipts and invoices without requiring extensive accounting knowledge. However, businesses should consider factors such as pricing plans and capabilities to ensure Dext aligns with their specific needs.

If you need guidance on choosing the right accounting software, don’t hesitate to reach out to our team at Darcy Bookkeeping by calling us on 1300 728 875 or filling out a contact form. We specialise in advice on popular accounting software available in Australia and are here to help you.